Administrative and Development Coordinator

Date Posted: 
Fri, April 02, 2021
Job Type: 
Job Category: 
Main office in Raleigh, the position requires occasional travel across the Triangle and other parts of North Carolina (temporarily remote due to COVID-19)
Company Name: 
North Carolina Asian Americans Together (NCAAT)
Company Information: 

North Carolina Asian Americans Together (NCAAT) is a nonpartisan, nonprofit organization
committed to supporting equity and justice for all over fostering community among Asian
American communities and allies in NC through civic engagement, leadership development,
grassroots mobilization, and political participation.
NCAAT in Action is committed to supporting equity and justice for all by building political power
among Asian Americans and allies in North Carolina through voter education, progressive
advocacy, and leadership development.

Job Description: 

About the position:
This position is ideal for a candidate with excellent writing skills and an interest in engaging the
Asian American community in North Carolina. The Administrative and Development Coordinator
is responsible for handling a wide range of administrative, development, and executive
support-related tasks. They will be expected to work independently with minimal supervision
and collaboratively with a small team. The Administrative and Development Coordinator’s
primary role is offering development support in managing grant application and reporting
processes, maintaining donor stewardship, and researching additional funding streams as well
as administrative support in office management, accounting, and hiring processes. This position
will report to the Executive Director. The duty breakdown of this role is 60% development work
and 40% administrative work.

Development (60%)
● Grant Management
○ Tracking all proposals and reports and corresponding deadlines
○ Assistance with preparation and writing of grant applications, contracts, and
reports, ensuring the fulfillment of all contract requirements
○ Coordinating with all programs teams to keep up to date on initiatives and
programs for funding purposes
● Donor Stewardship
○ Maintenance of donor database and donor reporting to assist fundraising
○ Generating acknowledgment letters and ensuring recognition and benefits for all
contributed revenue
○ Cultivating donor relationships for sustained or increased giving
● Research and Expansion
○ Responsible for finding new funding opportunities for the organizations
○ Research and generate leads for donor prospects
Administrative (40%)
● Assisting the Executive Director with all administrative tasks, including:
○ Maintaining organization and staff insurance and benefits
○ Monitoring accurate records for expenses, and coordinating with accountants in a
timely and efficient manner
○ Managing bank transactions such as payments to community and youth groups
through our re-granting programs and ensure timely and accurate payments to
contractors, vendors, and consultants
○ Taking meticulous notes during meetings and keeping all documentation
organized on the google drive
● Managing hiring processes, including:
○ Receiving applications, scheduling interviews, and communicating with
○ Responsible for handling paperwork for new employees and ensuring that all
stakeholders are informed of changes
○ Assistance, with input of relevant staff, in drafting job descriptions and ensuring
positions are posted widely


The ideal candidate is an extremely organized, collaborative, and flexible person who is not
afraid to take initiative. They must possess excellent written and verbal communication skills
and be personally committed to the values and missions of the organizations. This person must
demonstrate excellence in prioritizing and responding expediently to requests from multiple
stakeholders and have a strong background in handling multiple projects and deadlines
simultaneously. This person should enjoy the administrative challenges of supporting a small
organization of diverse people. In addition, the candidate must have the following professional
and personal abilities, attributes, and experience:
● Demonstration of a strong writing background, particularly experience writing grants or
appeals is a plus
● Strong project planning and execution
● Immaculate organizational skills and demonstrated attention to detail
● Adaptability to new circumstances, rapid changes, and shifting priorities
● A deep commitment to racial justice in North Carolina
● Familiarity with using technology and/or quick at learning new technologies and software
such as Google Suite, EveryAction, Slack, Airtable, etc.
● Availability for after hour/weekend rapid response
● High emotional intelligence and interpersonal skills to develop strong relationships with
staff, community members, and funders
● Comfortable and confident public speaker who is willing to pitch the organizations’ work
to funders and stakeholders locally and nationally
Qualities that would set a candidate apart:
● Knowledge of or experience with one or more Asian languages a plus
● Deep knowledge of current events and issues impacting Asian and Asian American
communities in North Carolina and in the US
● Training or experiences in mediation or conflict resolution

How to apply: 

Application Process:
Apply now by sending your resume, a brief letter of interest, and a 1-2 page writing sample that
illustrates strong persuasive skills and attention to detail, to
Applications will be reviewed on a rolling basis.

North Carolina