Associate Vice President of Finance- Controller

Date Posted: 
Mon, December 23, 2019
Job Type: 
Full-time
Job Category: 
Job
Company Name: 
Saint Paul & Minnesota Foundation
Company Information: 

THE ORGANIZATION
Saint Paul & Minnesota Foundation (“The Foundation”) believes that strong communities are built through knowledge and empowerment. With roots in Saint Paul since 1940 and partners across the state, the Organization represents Minnesota’s largest community foundation and the partner of choice for thousands of donors, nonprofits and community organizations that are working to address some of the biggest problems facing Minnesota communities. In 2018, The Foundation and its partners granted approximately $80MM to make a lasting impact in our communities. The Foundation employs approximately 70 staff and the assets under management totals $1.5B.
As an organization, The Foundation is resolutely focused on its strategic goals to inspire generosity, advocate for equity and invest in community-led solutions to make Minnesota better for all who call it home.

The Foundation’s values include:
We Listen
We Innovate and Learn
Community is our Compass*
We Commit to Equity
We Nurture Philanthropy
*This value is the guiding center as the Foundation moves forward in their partnerships with donors, nonprofits and other agents of change who are united by the opportunity to create a lasting impact.
For more information about the Saint Paul & Minnesota Foundation (SPMCF) please visit: www.spmcf.org.

Job Description: 

POSITION SUMMARY
With the recent internal promotion of the Associate Vice President of Finance – Controller (Controller) to Chief Financial Officer (CFO), the Foundation is launching an external search for Controller. This person will serve as a trusted partner in the stewardship of community assets entrusted to the Foundation by their donors and nonprofit partners, and will provide timely, accurate and insightful financial information to inform the philanthropic decisions of the Foundation and their stakeholders.
Reporting to the CFO, the Controller will be an integral member of the Associate Vice Presidents (AVPs) leadership team and will assume accountability for the accounting and management reporting functions of the Foundation and its respective supporting organizations, including fund accounting, preparing budgets and forecasts, implementing management information and internal control systems, and preparing timely and accurate interim and year-end financial statements.

The Controller will also continue to support the culture of collaboration between the Finance department and other departments by demonstrating the Finance department’s core values of stewardship in service to its stakeholders, pro-active business partnership through critical analysis and process solutions, and providing financial information to inform strategic business decisions.
Reports to: Chief Financial Officer
Direct Reports: Accounting Manager (+2 direct reports)
Funds Accounting Manager (+2 direct reports)

Other Key Relationships

AVP of Philanthropic Services
AVP of Community Impact
AVP of Marketing & Communication
Director of Human Resources
Director of Information Technology
Position Location: Saint Paul, Minnesota; up to 10% travel is expected.

KEY RESPONSIBILITIES

Corporate Accounting Administration
• Generates timely and accurate financial reports utilized to evaluate and monitor the Foundation's operating performance.
• Provides timely and insightful information to executives, board members, and department heads, accurately measuring operating results, enabling them to effectively and efficiently evaluate progress and make decisions.
• Ensures budgets are accurate, transparent, realistic and effectively communicated.
• Ensures dashboard measures are completed in an accurate, informative and timely manner.
• Maintains key metrics for the Foundation. Surveys are completed in accordance with requested due dates
• Working with the CFO, ensures compliance with all generally accepted accounting principles and applicable government regulations.
• Ensures audit and tax return preparation is well-planned, organized, in compliance with GAAP and IRS regulations, and completed by established deadlines.
• Ensures the Public Support Test is calculated correctly and monitored in partnership with the Development team to ensure that the public charity status is consistently maintained for all public charities.

Internal Controls
• Evaluates control effectiveness and designs, documents and implements internal control procedures as required, including regular follow-up and monitoring to ensure successful, timely implementation and compliance with all such controls.
• Ensures assets are protected and all authorized activities take place.
• Ensures written policy manuals are up to date and policies and procedures are consistently applied.
• Ensures procedures apply a risk-based approach, including identification of risk-mitigating controls.
• Ensures there is consistent compliance with all applicable laws and regulations.

Commercial Banking and Investment Operations
• Provides leadership for the Foundation’s commercial banking activities.
• Ensures proper controls over all banking activities, including positive pay and other online banking functions.
• Maintains good relationships with banking vender, monitor banking fees, etc.
• Works closely with the Chief Investment Officer (CIO) and investments department to establish effective internal controls over all investment operations.
• Reviews custodian and investment manager’s statements, as well as monthly investment allocations.

General Ledger System & Oversight of Technology Infrastructure
• Serves as a member of the team responsible for designing, documenting, testing, implementing and training of assigned general ledger modules.
• Is comfortable managing significant changes to GL infrastructure, including system conversions and process changes.
• Ensures assigned modules are coordinated, designed, tested, documented and implemented through effective, timely training.
• Coordinates technology matters related to the general ledger: accounts payable, investment allocations, labor distribution, etc.
• Closely collaborate with the information technology department to ensure technology infrastructure meets the needs of the finance department, while ensuring sound internal controls around technology for the entire organization.

Time System, Labor Distribution and Client Billing
• In conjunction with the CFO, oversees the maintenance and processing of the Foundation’s time, labor distribution, and client billing system.
• Ensures time codes are meaningful, well defined, accurately reported and billed.
• Ensures staff are properly trained on the use and definition of the time codes.
• Ensures clients are billed timely and accurately.

Planned Giving Administration
• Works with the development department and outside venders to administer Charitable Remainder Trusts and Charitable Gift Annuities in a high quality, timely manner consistent with all applicable laws and regulations and Foundation policies and procedures.
• Donor charitable tax deductions are properly calculated and acknowledged.
• Works collaboratively with development department and outside vendor to ensure accurate and timely administration of all trust responsibilities such as periodic payments and tax reporting.
• Work collaboratively with development and outside vendors in administering the Foundation’s planned gifts in compliance with all applicable laws and regulations.

Team Leadership/Employee Development
• Exercises a leadership style which promotes team effectiveness and creates individual growth opportunities.
• Effectively leads the Financial Services Team.
• Ensures individual goals and development plans are thoughtfully and jointly established and monitored, and performance is carefully and thoroughly evaluated in all cases.
• Ensures Employees are clear on objectives and priorities and remain challenged and dedicated to high performance and personal and professional growth.
• Demonstrates the ability to effectively and proactively interact, communicate, and collaborate on multidisciplinary teams and with people from cultural backgrounds other than your own.
• Coaches, mentor sand supports direct reports in a manner that fosters personal and professional growth, enthusiasm, pursuit of excellence and team unity.

LEADERSHIP COMPETENCIES
As a leader at The Foundation, the Controller is expected to demonstrate the following leadership competencies:
Functional Expertise
Demonstrates highly developed knowledge of finance, accounting, tax, budgeting and thought leadership in the field. Stays abreast of trends and appropriately disseminates knowledge throughout the organization.
People Leadership
Develops and maintains high-performing teams and coaches other leaders to develop their own leadership capabilities. Ensures all leaders and team members challenge and support each other while respecting others’ unique roles and contributions.
Cultural Competence
Models inclusion and champions equity by effectively engaging people of diverse cultures and backgrounds. Invests in building organizational capacity for inclusion and equity by maintaining an environment that is bias free. Possesses ability to work with colleagues with a range of passions including social justice, community collaborations and other interests.
Fosters Collaboration
Creates an environment that promotes and inspires collaboration by facilitating communication and coordination across all parts of the organization. Builds an intentional and cohesive culture that aligns functional agendas and unites the team.
Champions Innovation
Constructively challenges the prevailing wisdom or accepted ways of doing things. Pushes the organization to identify new approaches and uncover unconventional ideas that drive value using data and insights. Supports well-reasoned risks and new ideas.

Qualifications: 

IDEAL CANDIDATE PROFILE
The ideal candidate for the Controller position will be an excellent financial leader with a strong accounting background who believes in the power of philanthropy to transform communities. They will have the ability to effectively delegate and manage up and down as well as teach and advise, and demonstrate strong organizational and planning skills. The controller will maintain an emphasis on maintaining fiscal discipline, compliance and operational excellence within the finance function.
In addition to demonstration of the Leadership Competencies above, key skills and experiences desired include:
1. CPA with 7+ years of relevant and progressive accounting, audit, tax and/or budgeting experience, including 2+ years of public accounting experience.
2. Demonstrated experience supervising a financial services team of at least three individuals; success as player-coach with the ability to work alongside a team with attention to detail and quality.
3. Ability to operate both strategically and tactically to prioritize work, meet deadlines and effectively lead assigned personnel under minimal supervision.
4. Technology savvy, with proven ability to utilize current office technology and support and participate in full-scale systems conversions.
5. Strong project management skills.
6. Strong analytical and problem-solving skills.
7. Expertise performing research on various financial topics; experience in financial planning and analysis is preferred.
8. Strong verbal and written communication skills, including the ability to clearly communicate complex matters to all levels of the organization including executives, board members, donors and other key external stakeholders.
9. An informed interest in advancing equity, and a demonstrated ability to effectively and proactively interact, communicate, and collaborate on multidisciplinary teams and with people from cultural backgrounds other than your own.
10. Non-profit and/or foundation financial reporting experience is preferred.
11. A Bachelor’s degree in Accounting or Finance; a strong work ethic, clear demonstration of honesty and integrity and the highest ethical standards are assumed.

How to apply: 
City: 
Saint Paul
State: 
Minnesota