Coordinator, People and Culture

Date Posted: 
Wed, January 09, 2019
Job Type: 
Full-time
Job Category: 
Job
Company Name: 
MacArthur Foundation
Job Description: 

The Coordinator is an integral and active part of the People and Culture Team, which includes active participation in meetings and other events sponsored by the Team. The Coordinator works closely with the Associate to the Managing Director to ensure smooth operations for the Team.
Job Description
Essential Duties and Responsibilities:

Assist the Recruiter with coordination of recruitment activities such as job postings, interview schedules, informational packets, and travel/hotel arrangements for candidates, process candidate expenses; and with post-hire activities, such as preparing new hire onboarding materials, creating Human Resources files, and processing and filing paperwork
Assist with the coordination of the Summer Intern Program
Schedule and coordinate internal and external meetings, including tech support (AV, Blue Jeans, Open Voice, EMS, etc.)
Assist with calendar management for the team
Process all invoices for department
Process expenses for the team
Provide general proofreading and editing, and coordinate document and information management tasks that add value for the department
Act as a liaison with departments, meeting planning, etc. to accomplish the department’s workflow
Responsible for learning and taking the lead on various technology programs (SharePoint, Workday, GMS, Blue Jeans, Tidemark, etc.,)
Must maintain knowledge of all Foundation policies and procedures; stay informed and up-to-date on the activities and achievements of the Foundation; and be interested in and enthusiastic about the Foundation’s work
Sort and deliver department mail
Maintain and catalogue MacArthur SWAG
Process employee recognition awards (memberships, gift certificates, etc.)
Other Duties and Responsibilities:

Serve as back up to Associate to the Managing Director
Perform other duties as assigned
Qualifications:

Minimum of three years of relevant administrative experience, preferably in a Human Resources environment
A bachelor’s degree is desirable
Comfortable working in a team environment
Excellent writing, editing, organizational, and verbal skills
Able to manage multiple tasks and projects
Able to think and work independently, using strong working knowledge of program substance and process
Strong working knowledge of Microsoft Outlook, Word, and Excel

City: 
Chicago
State: 
Illinois