Jobs Board

Executive Assistant and Office Manager (Rosenberg Foundation)

Company Name

Rosenberg Foundation

Company City

San Francisco, CA

Company State

CA

Job Location

Bay Area, CA

Company Information

The Rosenberg Foundation supports bold advocates and promising solutions to California’s most pressing problems. Together with our grantees and peers in philanthropy, we work to advance justice by dismantling the systemic barriers that stand in the way for far too many Californians, particularly communities of color.

Job Description

PRIMARY RESPONSIBILITIES

Executive Assistance
• Scheduling for President and Chief Program Officer, coordinating meetings, travel, convenings
• Supporting the Foundation’s Leading Edge Fellowship Program:
– General administrative tasks, scheduling monthly meetings with fellows and consultants, disseminating materials, supporting the alumni fellows network
– Managing all logistics, travel, hotel, meeting rooms, meals, reimbursements, etc. for quarterly retreats and periodic workshops
– Scheduling and communications with Rosenberg Foundation Board
• Hosting conference room meetings for community partners and Board
• Supporting special events and periodic large convenings of philanthropic partners and grantees
• Managing phone and email traffic and handling general administrative tasks
• Maintaining and updating contacts database
• Maintaining Foundation filing systems and tracking receipts

Office Management
• Maintaining the office, equipment and voicemail system
• Inventory/ordering office equipment and supplies

Grants Management Assistance
• Contribute to and support coordination of quarterly Board materials

Computer Systems and Website Coordination
• Primary contact for technology and website consultants
• Computer troubleshooting for staff as needed
• Maintaining and archiving shared electronic files
• Primary contact for shared contacts database and shared calendar

Professional Development/Community Engagement
• Attend trainings for professional growth

Job Qualifications

DESIRED SKILLS
• Excellent organizational skills and attention to detail
• Strong interpersonal skills, verbal and written
• Familiarity with Google Drive, Box (or similar programs), Microsoft Word, Excel, Salesforce, Outlook
• Event coordination experience
• Ability to work well with all levels of internal management and staff, outside clients and vendors
• Resourceful and able to work independently

How to Apply

SALARY: $85,000 – $95,000 DOE

TO APPLY:
Please submit resume and cover letter to Lisa Kawahara at
Deadline: Friday, January 21, 2022 or until position is filled.

The Rosenberg Foundation is an equal opportunity employer and encourages people of color, people with disabilities, formerly incarcerated people, LGBTQ+/gender nonconforming people and all others with diverse backgrounds to apply. For more information about the Foundation, please visit: www.rosenbergfound.org.

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