Jobs Board

Executive Assistant to the President and CEO

Company Name

The California Wellness Foundation

Company City

Los Angeles

Company State

CA

Job Location

Los Angeles

Company Information

THE CALIFORNIA WELLNESS FOUNDATION
The California Wellness Foundation is a private, independent foundation established in 1992 with a mission to protect and improve the health and wellness of the people of California. As one of the largest health-focused foundations in California, with over $1 billion in assets, Cal Wellness is a nationally recognized leader for its strategic core operating support for grantees; public policy grantmaking; and a focus on violence as a public health issue. It is Cal Wellness’ desire to promote equity and level the playing field so that everyone has access to good-paying jobs, healthy and safe neighborhoods, and quality health care services.

The foundation’s current Advancing Wellness grantmaking strategy includes four interrelated portfolios that focus on equitable access to health care; safe and healthy neighborhoods; economic security; and community and organizational leadership. Since its founding, Cal Wellness has awarded nearly 9,000 grants totaling more than $1 billion. As the foundation looks to the future, it is pursuing new and innovative strategies beyond its core grantmaking to advance its mission, including implementation of new technology systems, development of its public affairs capacity, and establishing mission- and program-related investment portfolios.

Cal Wellness has a diverse staff of approximately 40 located in its Los Angeles and Oakland offices and a diverse 12-member Board located throughout the state of California. The foundation’s work underscores a belief that wellness requires social justice, a deep commitment to diversity, equity and inclusion (DEI), and sustained efforts to eliminate systemic barriers that prevent access to health care, education, employment and safety.

Please visit http://www.calwellness.org for more information.

Job Description

ESSENTIAL DUTIES AND RESPONSIBILITIES:

Executive Support
• Supports the CEO in providing an exemplary level of customer service in responding to the ongoing needs
of the Board, EMC, staff and community stakeholders.
• Represents the CEO and Cal Wellness and is often the first point of contact for those reaching out to the
executive office.
• Serves as the primary contact for the CEO in responding to and managing a myriad of external inquiries
from key Foundation stakeholders.
• Collaborates with the Public Affairs Department in vetting and managing CEO speaking requests and
commitments.
• Maintains positive relationships with grantees, staff, Board and various constituencies.
• Manages confidential information on behalf of the CEO.
• Assists the CEO with her discretionary grantmaking activities and supports her with activities related to
external boards of which she is a member.
Board Support
• The 12-member Board meets quarterly, typically 2-3 days at a time, in addition to regular Committee
meetings.
• Collaborates and serves as a back-up for the Board Liaison sharing information and workload including
Board communications, management of the Board Book (Diligent), and maintenance of Board schedules and a
agendas.
• Acts as a resource to the Board regarding upcoming meetings, schedules, agendas, board discretionary
grants, expenses and other items that might be of interest to the Board.
EMC Support
• The Executive Management Committee (EMC) includes the CEO and 5 other senior members of staff. The EMC
meets weekly and oversees a variety of organization-wide initiatives.
• Supports the EMC by developing agendas and coordinating logistic for meetings and retreats.
• Ensures the timely preparation and distribution of materials (e.g. requests, agendas, schedules,
notices).
• Tracks ongoing EMC projects and deliverables, in collaboration with the EVP.
Administrative Support
• Coordinates the administrative activities for the CEO, including screening incoming calls; e-mail
messages, reviewing and screening incoming and outgoing correspondence.
• Manages and coordinates complex calendar for the CEO, including triaging requests and logistics for
meetings and retreats; researching background profiles; and scheduling travel, hotel, restaurant, and
rental car accommodations, as directed.
• Prepares correspondence on behalf of the CEO. Takes notes and summarizes key points addressed at
conferences, events and meetings.
• Anticipates upcoming needs of the CEO, proactively plans for those needs and communicates with
stakeholders.
• Prepares expense reports and invoices for CEO.
• Collaborates regularly with four other Executive Assistants at the foundation.
• Analyzes and tracks information utilizing enterprise-wide databases and spreadsheets. Generates reports
and documents as needed.
• Maintains digital and physical, files records and publications, and ensures the physical office space is
neat and organized.
• Proactively manages the task list and assigned activities, verifying status, and providing assistance and
reminders where appropriate.

Other Functions

• Participates in professional development activities to enhance skills and knowledge relevant to the role.
• Incorporates best practices, innovation and learning into daily operations.
• Special projects and other duties as assigned.

Job Qualifications

SKILLS, ABILITIES AND QUALITIES
• Experience supporting the needs of a high-level, fast-paced executive. Experience in an executive office
or the nonprofit sector is a plus.
• Excellent verbal and written communication skills with effective customer service skills. High skill
level in drafting and editing internal/external correspondence on behalf of the CEO.
• Able to develop and maintain strong working relationships with a wide range of internal and external
stakeholders.
• High level of proficiency with Microsoft Office Suite, VOIP systems, and familiarity with other cloud-
based and database programs such as Salesforce, Concur, NetSuite. High level of proficiency in
PowerPoint.
• Detail-oriented, deadline-oriented, organized, and able to handle confidential information discretely.
• Solid judgement, logic, analytical, problem solving skills. Solid planning and organizational skills with
high attention to detail, accuracy, protocol and deadlines.
• Self-motivated and highly productive with the ability to shift priorities quickly and as CEO demands
require.
• Ability to take initiative and develop solutions quickly and effectively.
• Broad and strategic mindset, creative aptitude and effective use of independent judgment.
• The ability to multi-task, prioritize and follow-through to effectively manage work flow and meet
deadlines.

How to Apply

Please upload your resume and letter of interest here:

https://calwellness79804.recruiterbox.com/jobs/fk0ssaz?cjb_hash=O_rnHh57&apply_now=true.

Candidates selected for advancement may be asked to participate in several rounds of interviews and complete a writing assignment. If you require reasonable accommodation to participate in our application process, please let us know.

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