Government Contracts Coordinator

Date Posted: 
Wed, January 09, 2019
Job Type: 
Job Category: 
Company Name: 
Solid Ground
Company Information: 

Solid Ground envisions a community beyond poverty and oppression where all people have equitable opportunity to thrive. We are committed to working with compassion, integrity, accountability, respect, collaboration and an anti-oppressions approach to end homelessness, hunger, inequality and other barriers to social justice. We value collaboration and leadership from the communities we serve. As our workforce evolves to reflect the diversity of the communities we serve, our agency and workplace will be enriched and strengthened and as such we will:
• Demonstrate the initiative to learn and enhance skills that promote anti-racism, cultural competency and an understanding of oppression and its impact.
• Participate in intentional learning efforts, including events relating to understanding and dismantling institutional racism and building cultural competency.

Job Description: 

Job Summary: The Government Contracts Coordinator is responsible for coordinating the application processes for public contracts to fund the strategies Solid Ground employs to end poverty. Specifically, the Government Contracts Coordinator working closely the Department Directors and the Grants Manager and RD Director works to secure over ten million dollars in public sector grant funding in order to address programmatic and agency funding needs for Solid Ground. The Government Contracts Coordinator will track current contract renewal deadlines, vet new opportunities, coordinate applications across departments and partner with the Grants Manager and their team to prepare applications.

Essential Responsibilities, Duties & Tasks:

60% Coordinate the preparation and submission of government contract proposals to fund Solid Ground programs and services, specifically:

• Create the processes and tools necessary to track upcoming government applications, distribute application workloads and ensure strong and timely submissions. Design a chart that clearly explains decision-making roles and criteria in relations to contract applications.
• Examine new government funding opportunities and determine organizational fit. If a new opportunity exists, review with Grants Manager/RD Director and coordinate with applicable department(s) to create a clear vision and timeline for the application.
• Review existing contracts as they come up for renewal to determine what support programs need to complete a competitive application.
• Coordinate, schedule and take notes at meetings that bring together RD, Finance, and program leadership for strategy discussions on how to grow funding or change existing work to be more competitive.
• Coordinate multi-program contract submissions including preparing agency application materials and ensuring required attachments are present.
• Review state, county and city budgets to determine impact on existing contract funding or new opportunities. Partner with the Grants Manager to engage CEO, Resource Development Director or Advocacy Director to develop strategies to strengthen Solid Ground’s position in preparation for contract opportunities or to proactively respond to changes that could weaken Solid Ground’s position.

15% Partner with Finance to create systems that track budget implications for submitted, awarded and denied applications. Working with the Data Analyst, Create reports to see at-a-glance progress and to share funding stability with the Board of Directors.
10% Build strong relationships with Solid Ground program leaders to ensure understanding of program plans, goals, and outcome data. Work with the Resource Development Director and Grants Manager to build a training plan to ensure program staff who write grants have the necessary skills and background to do so. Prepare program staff for any site visits that may occur.

10% Partner with the Grants Manager and Data Team to gather information on agency programs, community needs and public issues for use in contract proposals. Coordinate development and maintenance of funding source files, including up to date information on each contract and funding source.

5% Participate in program, department and agency meetings and relevant trainings as required.

The duties listed above are intended only as illustrations of the various types of work that may be performed. The omission of specific statements of duties does not exclude them from the position if the work is similar, related, or a logical assignment to the position.


Education & Experience:
Requires one of the following
a) Two years programmatic experience in a public or non-profit setting, including two years writing successful grant proposals to public or private funding sources.
b) Bachelor’s degree in communications, journalism or related fields and two years’ experience writing successful grant proposals to public or private funding sources.
c) Any combination of education, experience and measurable performance which demonstrates the capability to perform the duties of this position.

Also requires:
Experience with grant reporting, non-profit data tracking and analysis.
• Experience serving low income communities or demonstrated interest in issues affecting low income communities.
• Understanding of government budgeting and contracting processes.

Minimum Qualifications:
• Excellent communication skills, both oral and written.
• Strong organizational skills and the ability to handle multiple projects simultaneously.
• Strong interpersonal skills, with demonstrated ability to work closely with agency and program staff.
• Ability to work individually in a self-directed manner and as part of a team, coordinating efforts with program staff and other development staff.
• Willingness and ability to work with people from a variety of racial, cultural and economic backgrounds, with various lifestyles, sexual orientations, and of all ages.
• Demonstrated planning, program development and problem-solving skills.
• Strong knowledge of computer software (Microsoft Word, Excel, Outlook and optimally donor tracking software such as Raiser’s Edge).
• Knowledge of local community services and resources available to populations served by the agency.

How to apply: 

Applicants must complete the Solid Ground application form specific to this position. To find an application online, go to then click on the Job Title for this position and complete the application. You may also leave a message on our job line at 206.694.6840 requesting a specific job application, or you may apply in person at 1501 North 45th Street in Seattle’s Wallingford neighborhood.

Please attach a cover letter and resume.

Closing Date: January 18, 2019 at 5pm

Solid Ground is an equal opportunity employer committed to workplace diversity. We do not discriminate on the basis of gender, age, race and color, religion, marital status, national origin, disability or veteran status.