Wellspring Philanthropic Fund seeks a Grants Management Associate for its New York City office. The Associate will work under the direction of the NY-based Deputy Director of Grants Management and will be a frontline provider of the grants management function in support of a selection of program areas. The Grants Management Associate is a vital member of Wellspring’s operations unit, charged with monitoring a subset of grants for legal compliance and adherence to Wellspring’s internal guidelines while maintaining supportive relationships with grantee partners and contributing to the GM team as a whole.
Frontline responsibility for the grants management life-cycle of a subset of grants and related information management
Confirm accuracy of grant entries in the grants management database (GivingData) for details such as purpose, projected grant amount, payment disbursement dates, etc.
Confirm grant applicant legal status and appropriate grant structure prior to inviting applications
Invite applications for funding on behalf of the program staff, communicating all necessary requirements and deadlines to the applicant
Receive and file grant application materials in the grants management database and digital filing
Review all grant applications for completeness and adherence to legal requirements and internal grantmaking guidelines, for both domestic and international grants including but not limited to lobbying restrictions and OFAC regulations
Conduct due diligence reviews of applicants’ organizational and financial capacity
Manage communication with grantees regarding grant materials: missing application items, budget issues, etc., as well as answering questions about the application/grantmaking process.
Assign proposal review deadlines and
Review grant reports in grants management database, and notify the appropriate program staff of next steps
Coordinate with assigned program staff on grant and budget planning throughout the year
Answer questions about the foundation’s grantmaking process and compliance needs from program staff and leadership, as well as grantees and other external partners.
Assist in training staff and grantees as needed on technology or policy issues and procedure changes that affect them.
Prepare reports on grantmaking activity, as requested.
Work with Grants Management department on implementation of the department’s strategic plan, including technology and process enhancement.
Perform other duties and responsibilities as requested.
KNOWLEDGE AND SKILL REQUIREMENTS / QUALIFICATIONS
College degree or relevant experience; minimum three years of work experience within the non-profit/philanthropy sector, (preferably in a grants management function).
Excellent communication skills, with the ability to relate effectively to potential grantees and other non-profit professionals, staff, trustees and consultants.
Pleasant and supportive phone and interpersonal manner, customer service-oriented work philosophy.
Knowledge of relevant IRS grantmaking regulations.
Experience with international grantmaking, including expenditure responsibility and OFAC compliance requirements.
Strong computer skills, including proficient use of the Microsoft Office Suite and experience with database and internet applications.
Ability to multi-task, prioritize, and follow through to effectively manage work and meet multiple tight deadlines.
Highly motivated self-starter with the ability to successfully work in a team environment
Exceptional attention to detail and organizational skills.
Strong research and problem-solving skills.
Ability to handle confidential information with complete discretion.
Positive attitude, sense of humor and a commitment to being part of an energetic, demanding work environment that requires flexibility.
An understanding and value of social justice, including racial and gender equity as an organizational operating principle – and commitment to continued learning on issues related to race, gender, diversity, equity, inclusion and belonging.
Spanish language proficiency preferred
Knowledge of digital security (including recognition of phishing/spoofing attempts) a plus
Wellspring Philanthropic Fund has partnered with RCG Talent Solutions on their search for a Grants Manager Associate in New York. Interested candidates should apply by submitting a resume and cover letter to firstname.lastname@example.org with “Wellspring - NY” in the subject line. RCG Talent Solutions will review all applicants and, upon qualification, contact you to determine next steps.