Founded in 1923, ACLU SoCal is dedicated to defending and advancing civil liberties and civil rights. ACLU SoCal works in the courts, legislatures and communities to defend the principle that every individual's rights must be protected equally under the law, regardless of race, religion, gender, sexual orientation, age, disability or national origin. ACLU SoCal has offices in Los Angeles, Orange County, Inland Empire, and Kern County.
The American Civil Liberties Union of Southern California (ACLU SoCal) seeks a Philanthropy Program Officer. Under direction of the Deputy Director of Philanthropy, the Philanthropy Program Officer manages the department’s prospect research program, helps to lead the major gifts team cultivation and solicitation efforts, centralizes and coordinates the executive portfolio, develops and manages priority donor materials and major department publications, assists with event planning and other department needs, and manages a small portfolio of donors.
Prospect Research (25%)
• Leads the philanthropy department’s prospect research program by:
o Producing weekly reports to track income from all portfolio donors and new prospects;
o Identifying major gifts prospects based on reporting and making recommendations for portfolio assignment as needed;
o Conducting biographical and financial capacity research on donors and prospects;
o Facilitating a series of quarterly portfolio review meetings for the portfolio officers to assign new prospects;
o Managing database administration to transition individual donors in and out of portfolios;
o Managing a research request process to support portfolio officers;
o Collaborating with the national ACLU fundraising team on developing strategies and processes for prospect development;
o Creating analytical reports to track success of prospect research program.
Major Gifts Program Management (20%)
• Under the direction of the Deputy Director of Philanthropy, manage the cultivation and solicitation efforts of the major gifts team including:
o Designing and implementing a fiscal year calendar to centralize the cultivation and appeal schedule of the major gifts program, strategically developing a year-long series of touches to keep donors cultivated and solicit renewals;
Manage the application of the calendar by coordinating between major gift portfolios and ensuring coherent program-wide implementation;
Maintain a retroactive department calendar in order to track meetings, cultivations, appeals, grant deadlines, and events as they take place.
o At calendar and fiscal year end, collaborate with department staff to track and collect pledge payments and contributed income;
o Prepare analytics and reporting to support assessments on the performance of major gift portfolios and health of the donor pipeline.
Executive Portfolio Management (15%)
• Under the direction of the Chief Development Officer (CDO), provide high level management of the executive portfolio through:
o Fielding calls from donors and prospects, answering inquiries and fulfilling requests;
o Ensuring database integrity by entering records of correspondence between CDO and donors into database, managing data in the accounts, and uploading supporting documentation related to solicitations and pledges;
o Arranging key internal and external appointments, including travel arrangements and reservations;
o Preparing strategy memos and materials for individual donor and prospect meetings;
o Drafting correspondence to individual donors and prospects;
o Drafting detailed proposals in collaboration with Chief Development Officer and/or Deputy Director of Philanthropy for soliciting major gifts and follow-up correspondence.
Priority Materials Development (15%)
• Lead the production and management of donor materials including:
o The creation and maintenance of the affiliate-wide summary of legal and legislative advocacy, project area-specific informational leaflets; and more;
o The creation and management of the Annual Report in collaboration with development, advocacy, communications, and finance staff;
o Editing, as needed, Individual Giving Team staff’s donor materials and external-facing writing products to ensure consistent donor messaging about ACLU work;
o Archiving department cultivation and solicitation materials for department’s institutional memory;
o Maintaining printed materials and other inventory of branded fundraising stationary.
Fundraising (10-15 donors) (15%)
• Manage portfolio of 10-15 donors including creating individualized strategies for each donor; writing customized proposals to solicit, renew, or increase support; and uploading all pertinent information into the donor database.
Philanthropy Department Support (10%)
• Support the planning and hosting of donor cultivation events;
• Provide administrative support for development-focused board committees;
• Other duties as assigned.
The hourly range for this position is $28.20- $33.33. Benefits include medical, vision, and dental insurance for staff members and their eligible dependents; life and long-term disability insurance; 401(k) plan with employer match; ample vacation and sick leave with thirteen paid holidays.
2-3 years of Experience in Development
Working knowledge of ACLU values and mission
Database experience: donor database, pulling reports and metrics: sales force
Some experience or exposure to adobe suite, photoshop, and design
Previous experience working with donors.
Managed projects and follow timelines
Values interpersonal connection and relationship building.
Strong social and emotional intelligence
Please submit resume, cover letter, and writing sample (NO PHONE CALLS PLEASE) to firstname.lastname@example.org or mail to:
HR Department — Philanthropy Program Officer
ACLU of Southern California
1313 W. 8th Street
Los Angeles, CA 90017