About the Department:
The Grantmaking Process Team ensures the Foundation’s end-to-end grantmaking process, systems, and data are continually optimized to support the Foundation’s goals, grantees, and partners today and in the future. This position will reside with the Grantmaking Process team but will provide support across the various grantmaking departments in the Foundation at different times.
About the Role:
We are looking for a Temporary Program Assistant to join our team to support programs across the Foundation. This includes providing general administrative support and specific support for grantee proposal documents. The successful candidate will be flexible, detail-oriented, have excellent time management capabilities, and demonstrated skills to work effectively with others. This person should enjoy a variety of work and have the desire to contribute to the work of the Foundation and its grantees.
This is a 4 – 12 month temporary position and reports to the Grantmaking Process and Training Manager. Initially the role may start remotely but will require working onsite at the Foundation offices in downtown Los Altos, California once the Foundation offices reopen.
Primary Duties and Responsibilities:
Assist with grantee proposal documents (reviewing for completeness, organizing, and maintaining)
Compose and/or proofread general correspondence, memos, summaries of grantee proposal documents, and other documents, as needed
Assist with tracking grantee report deadlines and reviewing reports as needed
Organize, schedule, and take notes at meetings
Update team documents and file documents stored in a web-based system
Support grantmaking teams in the review process of the grant portfolio from proposal invitation through post award
Work in an inclusive manner with integrity, sensitivity and respect for others
Assist in other administrative projects across the Foundation, special events, and Foundation-hosted meetings as needed
Knowledge, Skills and Abilities:
Strong written and oral communication skills
Demonstrated attention to detail
Ability to effectively utilize technology, with proficient computer skills, including working knowledge of Microsoft Office Suite and Outlook
Ability to be flexible and adapt to a variety of tasks
Ability to work effectively as a team member across multiple teams
Ability to meet deadlines and to multi-task
Highly organized and efficient
Ability to exercise judgment in responding to phone calls and email, and in handling confidential information
Experience working or connecting with diverse communities Q
Ability to work effectively remotely until the Foundation offices reopen
Education and Experience
High school diploma is required, some higher-level education is desired. At least 12 months of experience working in an administrative support position is recommended.
Compensation and Benefits:
This a temporary full-time non-exempt position that will be payrolled via a third-party vendor. The hourly rate will be set based on related work experience and training/education.