Program Assistant, Racial Justice

Date Posted: 
Tue, January 29, 2019
Job Type: 
Full-time
Job Category: 
Job
Company Name: 
Trinity Wall Street
Company Information: 

Trinity is a growing and inclusive Episcopal community in Lower Manhattan that seeks to serve and heal the world through a wide range of ministries and programs. Join a team of more than 200 employees in New York City who are working to make a difference in people’s lives and transform communities.

Our work is grounded in our core values of faith, integrity, inclusiveness, compassion, social justice, and stewardship.

Trinity's culture celebrates diversity, and our employees come from a variety of cultural, religious, racial, ethnic, and professional backgrounds. We all share a common mission: to build generations of faithful leadership, to build up neighborhoods, and to build financial capacity for holy service in New York City and around the world.

Job Description: 

POSITION SUMMARY
The Program Assistant provides administrative and programming support to the Racial Justice team. The team includes a Managing Director, Program Director, and Program Officer. Trinity has made a commitment to racial justice as a pressing priority and uses grants, programs, advocacy, convenings, and its communications platforms to advance racial justice in New York City, the Episcopal Church, and beyond. Trinity currently focuses this work on efforts to decrease detention, deportation, and mass incarceration; advancing policy change to end criminalization and racial bias perpetuated by the justice system; promoting holistic reentry services for the formerly incarcerated; defending immigrant rights; advancing gun control policies and initiatives; and promoting efforts to organize communities to end mass incarceration and dismantle racism. The Program Assistant works closely with others in the Racial Justice team to manage workflows and ensure smooth operations of the unit.

ESSENTIAL DUTIES AND RESPONSIBILITIES
Strategic Grantmaking
Under the direction of and in partnership with the Program Officer and Program Director:
• Processes applicant registration requests.
• Assists in reviewing and organizing grant proposals and reports.
• Provides communication support and responds to email and phone inquiries about the grantmaking process.
• Helps prepare materials for grant review by Trinity Wall Street’s Vestry and others.
• Maintains up-to-date contact information for grantees, partners, contractors, and other stakeholders.
• Maintains organized files and records and a system of tracking, monitoring, and prioritizing tasks.
• Contacts grantees to resolve routine reporting problems and administrative issues.
• Develops and deepens knowledge of the racial justice field and grantmaking practices through independent, proactive research and by participating in approved meetings, conferences, and convenings.
Administrative
• Maintains team calendar, provides scheduling support to staff, and identifies potential conflicts or synergies.
• Handles logistics for team meetings and events including set-up, scheduling rooms, IT notification, food, materials, etc.
• Prepares materials for team meetings and handles necessary follow-up.
• Attends meetings; records and writes notes.
• Compiles and processes expense reports, reimbursements, and check requests.
• Supports Program Officer in scheduling and planning grantee convenings, training and events, including coordinating arrangements for guests, handling logistics, and preparing materials.
• Coordinates and manages travel arrangements for team events where efficiencies can be realized through collective booking.
• Coordinates with other program assistants in the Grants & Mission Investing team on scheduling, events, and department-wide activities.
• Facilitates collaboration with other departments, such as Communications, IT, Real Estate, Finance and Legal as required.
• Proactively suggests ideas for process and system improvements.
• Contributes to team discussions and planning.
• Adheres to confidentiality rules and all other Trinity Wall Street policies, procedures, and rules.
• Performs all duties in a manner that promotes Trinity’s mission and core values.
• Assumes other related responsibilities and special projects as required.

Qualifications: 

Experience, Skills and Knowledge:
Required:
• Computer literacy and proficiency, particularly with Microsoft Word, Excel, Outlook, and PowerPoint.
• Excellent verbal and written communication skills.
• Experience with meeting planning and related logistics.
• Detail-oriented, and excellent organizational and time management skills.
• Demonstrates the ability to exercise strong judgment and initiative.
• Demonstrates the ability to prioritize, accurately complete multiple tasks, and work under deadlines and changing priorities.
• Demonstrates flexibility when assigned new tasks, goals, and systems and processes.
• Excellent interpersonal skills and possesses the ability to relate well with people within and outside Trinity, including the ability to build relationships.
• Creative; problem solver.
• Team player and experience working in a team context.
• Commitment to social justice and racial equity.

Preferred:
• A minimum of one year of administrative or program experience.
• Bachelor’s degree, or the equivalent combination of training and/or work experience.
• Understanding of grants administration.
• Familiarity with database management programs (Experience with Fluxx highly desirable).
• Familiarity with social justice movements.
• Knowledge of and experience in nonprofit organizations and/or the philanthropic sector.

We value diverse experiences, including with regard to educational background and justice system contact, and depend on a diverse staff to carry out our mission.

How to apply: 
City: 
New York
State: 
New York