About Conservation & Science (C&S)
The Conservation and Science Program is focused on the challenge of sustainability, finding development paths that meet human needs while protecting and restoring the ecological systems upon which all life depends. We invest in action and ideas that conserve and restore ecosystems while enhancing human well-being. Within the Conservation and Science Program, the Indonesia Marine strategy focuses on a region that is home to rich marine biodiversity but has some of the world’s fastest growing populations and economies that place tremendous stress on its resources. Our goal is to ensure the health and productivity of Indonesia’s marine environments in the face of rapidly increasing pressures.
As a program associate, you will report to the program operations manager and will provide support for the Indonesia Marine strategy program officer within Conservation & Science. In this role, your duties will include, but not be limited to, the following:
Grants Management & Grantee Support
· Process grants through their full lifecycle, including creating, maintaining, and updating electronic grant files according to Foundation legal and financial requirements
· Learn and understand the Indonesia Marine strategy to inform work with grantees; participate in strategy refinement and monitoring, evaluation, & learning as needed
· Work closely with grantees to submit required information and assist grantees with system & guideline support
· Facilitate the development and management of the strategy’s grant & operations budget; track meeting expenses and work with staff to ensure attendees are reimbursed in a timely fashion
· Coordinate team calls and team calendaring, as appropriate; schedule & plan logistics of on-site and off-site meetings for both internal and external participants
· Participate in and lead meetings to produce collaborative work products & improve processes
· Proactively research, develop, and edit content for correspondence, reports, and meetings
· Serve as project manager on high level visits for executives/trustees, and major conferences
Organizational Partnering & Initiatives
· Maintain positive and productive relationships with a wide range of organizations and individuals, including grantees, partners, and foundation employees
· Coordinate regularly with international advisors & partners to meet program needs
· Work closely and effectively with other program associates within the Conservation & Science team
· Participate in, and/or lead cross-foundation initiatives, as appropriate, to achieve foundation goals
· Pursue ongoing professional development opportunities and participate in Foundation-wide training sessions
Desired Skills & Candidate Attributes
As an ideal candidate, you possess:
· Strong administrative and project management skills and experience, including the ability to plan and manage projects both independently and with colleagues
· Great attention to detail and the ability to complete tasks with a high degree of accuracy and dependability
· A track record of being able to meet tight, sometimes simultaneous, deadlines with a keen ability to prioritize, adapt to changing needs, and partner with others to meet common goals
· Exceptional written and verbal communication skills
· An innate ability to establish and maintain positive and productive working relationships with all people, internal and external to the organization
· Openness in sharing information, knowledge, and expertise with colleagues
· Creativity to suggest and implement process improvement to help drive greater effectiveness within the Foundation’s operations
· Impeccable integrity and ethics, along with an openness to diverse perspectives
· A desire to grow your own cultural competence and are dedicated to actively participate in the Foundation’s work to integrate justice and equity into all facets of our work
College degree or equivalent education and experience; and a minimum of 3 years of related administrative experience. Excellent skills and strong knowledge of Microsoft Office products (Outlook, Word, Excel, and PowerPoint) and a willingness to learn and become proficient with systems including Fluxx and Microsoft SharePoint is required. Candidates must be consistent and dependable for full-time work and be willing to work overtime when occasionally required. In addition, candidates will need to be able to coordinate among different time zones and be available for occasional early morning or evening calls. Please note that there will be occasional travel to conferences and grantee site visits, both domestically and internationally, in this role.
Passion for marine conservation, as well as experience in the nonprofit sector, experience in grantmaking processes and familiarity with best practices, either through a foundation or grantee perspective, is desirable but not required. Knowledge of Indonesian culture or proficiency in Bahasa a plus.
Benefits and Compensation
The Foundation offers an excellent benefits package and a salary that is commensurate with related work experience and education. It is full-time and non-exempt.
The position is located in Los Altos in Northern California within a beautiful certified net zero energy and LEED® Platinum building, which is a manifestation of our commitment to preserving the earth’s natural resources. We offer a broad selection of benefits to our staff that commute to Los Altos including Caltrain passes with shuttle service to and from the station and electric car charging stations.