Program Associate, Local Grantmaking

Date Posted: 
Thu, October 03, 2019
Job Type: 
Job Category: 
Los Altos, CA
Company Name: 
The David and Lucile Packard Foundation
Company Information: 

Local Grantmaking Program

The Local Grantmaking Program (LGP) builds on the storied legacy of community investment by David and Lucile Packard, Silicon Valley pioneers. The LGP continues this longstanding community commitment and works to make the counties of San Mateo, Santa Clara, Santa Cruz, San Benito, and Monterey strong and vibrant places for all. We partner with over 200 social sector organizations that are strengthening families, encouraging youth to thrive, and making our geographies culturally and environmentally vibrant. We also work to encourage greater local philanthropy, given our strong belief in the importance of investing in our own backyard. Our partners include foodbanks, youth development organizations, environmental education nonprofits, creative organizations like museums, performing arts groups, community foundations, and many more.

LGP’s work is carried out by a small team of eight professionals that annually make approximately 175 community grants/investments totaling $20.5 million. This position offers the right person an opportunity to join the team at an exciting time as it begins work on a refreshed investment strategy that starts in 2020 and runs for five years.

Job Description: 


Reporting to the Program Operations Manager, the Program Associate fulfills the following responsibilities:

Grantmaking Administrative Support
• Processes grants from initial inquiry to award, including creating, organizing, maintaining, and updating electronic grant files according to Foundation legal, financial, and program compliance requirements
• Works closely with grantees to submit required information and assist grantees with system and guideline support
• Work collaboratively and in close coordination with Local Program Officers
• Reviews grantee documents and reports for completeness
• Ensures accuracy of grants data within the grantmaking database and other systems
• Monitors strategy grant budgets and trackers
• Composes general correspondence, grant summaries, and other documents

Other Administrative Duties

• Coordinates team calls and team calendaring, as appropriate
• Takes notes and keeps records of selected meetings for follow up
• Assists with planning and coordinating the logistics for convenings and special events onsite and offsite
• Researches, proofreads, and assembles relevant information for correspondence, reports, and meetings
• Composes communications and respond in a timely, professional, and courteous manner to inquiries and other requests for information
• Participates in cross-functional teams to produce collaborative work products and improve processes
• Other projects as assigned


Desired Skills & Candidate Attributes

As an ideal candidate, you possess:
• Strong administrative and project management skills and experience, including the ability to plan and manage projects both independently and with colleagues
• Great attention to detail and the ability to complete tasks with a high degree of accuracy and dependability
• A track record of being able to meet tight, sometimes simultaneous, deadlines with a keen ability to prioritize, adapt to changing needs, and partner with others to meet common goals
• Demonstrated ability to anticipate information needed as situations and projects develop
• An ability to establish and maintain positive and productive working relationships with all people, internal and external to the organization
• Exercises good judgment in screening phone calls and mail, and in handling confidential information
• Creativity to suggest and implement process improvement to help drive greater effectiveness within the Foundation’s operations
• A desire to grow your own cultural competence and are dedicated to actively participate in the Foundation’s work to integrate justice and equity into all facets of our work

Other Qualifications

College degree and three years of related administrative experience or 5 years of related administrative experience. Excellent skills and strong knowledge of Microsoft Office products (Outlook, Word, Excel, and PowerPoint) and a willingness to learn and become proficient with systems including Fluxx and Microsoft SharePoint is required. Candidates must be consistent and dependable for full-time work and be willing to work overtime when occasionally required.
Experience in or a demonstrated passion for the social sector is desirable. Further, experience in grantmaking processes, and familiarity with best practices, either through a foundation or nonprofit perspective, is also desirable but not required.

Benefits and Compensation

The Foundation offers an excellent benefits package and a salary that is commensurate with related work experience and education. This is a full-time and non-exempt position.
The position is located in Los Altos in Northern California within a beautiful certified net zero energy and LEED® Platinum building, which is a manifestation of our commitment to preserving the earth’s natural resources. We offer a broad selection of benefits to our staff that commute to Los Altos including Caltrain passes with shuttle service to and from the station and electric car charging stations.

Los Altos