Jobs Board

Accounts Payable Associate (The Boston Foundation)

Company Name

The Boston Foundation

Company City


Company State


Job Location

Boston, MA

Company Information

The Boston Foundation believes that one of the great strengths of the Greater Boston community is the rich diversity of its residents in race, religion, national origin, ethnicity, sex, sexual orientation, gender identity, genetic information, age and physical abilities. The Foundation seeks to enhance and support that diversity, not only by its grant making, but also by adopting and implementing employment policies and practices designed to recognize and respond to such diversity.

The Boston Foundation is an Equal Opportunity Employer. We encourage applications from people with diverse backgrounds and experience.

Job Description

Job Description
Title: Accounts Payable Associate
Department: Finance
Reports To: Sr. Finance Operations Manager
FLSA Classification: Non-exempt FTE: 1
Supervises: None

Position Summary:

Under the supervision of the Sr. Finance Operations Manager, the Accounts Payable Associate will be responsible for processing invoices, creating new vendors in the financial system, routing and tracking approval of invoices, researching and troubleshooting exceptions along with other Accounts Payable functions as assigned.

Essential Functions:

-Process vendor invoices by coding, reviewing and routing invoices for approval;
-Track and manage status of invoice approvals;
-Send, receive and process DocuSign documents for new vendor set-up;
-Enter new vendors in the financial system;
-Assist with annual 1099 process;
-Enter and manage user profiles in employee credit card reimbursement system;
-Process employee credit card reimbursement submissions for payment;
-Respond to communication and inquiries from vendors and internal staff; and
-Manually submit invoices for imaging if needed.

Other Duties and Responsibilities:

-Individuals assigned to this position may perform other duties as assigned.

Working Conditions & Physical Demands:

-Ability to use a computer monitor and keyboard for long periods of time; and
-Ability to work onsite and remotely, as required.

The content is intended to describe the general nature and level of work being performed by persons assigned to this job. It is not intended to constitute an exhaustive list of all responsibilities and duties required.

External and internal applicants, as well as position incumbents, who are or become disabled as defined under the Americans with Disabilities Act or applicable state law, must be able to perform the essential functions of the job (including those listed above) either with or without reasonable accommodation. Reasonable accommodation, if any, will be determined by management in consultation with the employee on a case-by-case basis.

This job description is intended to be general and may be revised from time to time. At management’s discretion, the employee may be assigned different or additional duties from time to time.

Job Qualifications

Preparation, Knowledge, Previous Experience:

-Associate degree or equivalent work experience; and
-2 years related experience preferred.

Skills, Abilities, Competencies:

-Strong organizational skills and attention to detail and accuracy;
-Knowledge of Microsoft Office products, especially in Excel and Outlook;
-Good communication skills, written and verbal;
-Must be independent, proactive and ability to work under the pressure of deadlines;
-Participatory work style;
-Ability to give and receive feedback in a positive and productive manner;
-Ability to adapt to changing priorities; and
-Ability to maintain confidentiality.

How to Apply

All applications should be submitted online. Go to and select “Accounts Payable Associate” to complete our online application process.

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