Director of Finance & Administration (DFA) (AAPIP)

POSITION SUMMARY

Asian Americans/Pacific Islanders in Philanthropy (AAPIP) sits in a unique position as the only national membership-based organization in philanthropy focusing on Asian Americans, Native Hawaiians, and Pacific Islanders. Their role is to grow, strengthen, and unleash the power and potential of their communities, working with community groups, AAPIP members, philanthropic affinity groups, and other allies, enabling AAPIP to advance philanthropy’s journey for racial equity. AAPIP’s mission is to expand and mobilize resources for AAPI communities to build a more just and equitable society.

THE OPPORTUNITY

AAPIP is undergoing an exciting transformation process. The organization is optimizing their performance, building new internal systems and structures, and growing their team. One of these key hires is a Director of Finance & Administration (DFA).

The DFA will lead AAPIP’s overall financial management and administrative oversight functions. They will report directly to the President and Chief Executive Officer (CEO), working collaboratively with a small but growing staff team of 8-10 to fulfill the mission of the organization. They will support board-level meetings and Finance Committee work, as well as serve as the principal contact for outside accounting and audit providers, IT contractors and other consultants. They will also contribute to a healthy human resources function. In summary, the DFA needs to be a strong generalist across the nonprofit financial management and operations functions, and they must have a deep understanding of and commitment to AAPI communities.

This role is remote and will require occasional travel.

ORGANIZATIONAL OVERVIEW

Established in 1990, AAPIP is a justice-minded national affinity group that provides unique community spaces for Asian Americans, Native Hawaiians, Pacific Islanders (AA and NH/PI), and allies in philanthropy. They are a membership-based organization that centers equity and justice in philanthropy to move money and build power of Asian American, Native Hawaiian, and Pacific Islander communities for an inclusive democracy. Anchored by national staff, AAPIP works across the country through a chapter network for leadership development, network building, information sharing, and place-based advocacy around issues impacting our communities and philanthropy.

CORE RESPONSIBILITIES & IMPACT

Essential Duties & Responsibilities include the following (other duties may be assigned):

Financial Management

Oversees and directs accounting, budgeting, audit, and long-range forecasting activities.
Implements efficiencies across financial systems, including the selection and configuration of new accounting and expense management technology.
Plans, coordinates, and executes annual budget development for the organization and leads forecasting processes. Collaborates with staff on financial budgeting and reporting for grants and contracts management, ensuring compliance throughout these processes.
Oversees the development and delivery of timely and accurate financial reports and analysis to support decision making across the organization, including analyses and dashboards for the CEO, Board Treasurer, Finance Committee, and Board.
Provides strategic financial input and leadership on decisions affecting the organization, such as evaluation of potential partnerships, business challenges, and financial investments.
Manages the outsourced accountant and works to continuously improve the quality and efficiency of operational accounting services, such as accounts receivable, payroll, accounts payable, and purchasing.
Recommends and formulates sound fiscal policies, systems, procedures, and forms. Oversees the development of and adherence to internal control policies, building the financial literacy of the team in the process.
Coordinates external audits and ensures compliance with all local, state, and federal government regulations, as well as other applicable laws and requirements governing foundations and charitable organizations, including but not limited to managing tax and other regulatory filings.

Administration

Oversees contracting of other external consultants, including preparation of contracts and associated paperwork, and works with team members to ensure proper oversight and tracking of payments and deliverables.
In partnership with the CEO, informs strategy for employee benefits, including reviewing personnel policies, procedures, and the employee handbook.
Effectively responds to staff inquiries regarding payroll and benefits.
Works with the Membership & Operations Manager on implementing process changes within financial and administrative systems. This includes working with technology consultants on the effectiveness and alignment of technology solutions (network, server, security, email accounts, software, hardware, etc.).
Reviews insurance coverage and works with appropriate brokers regarding changes as needed, ensuring competitive pricing.
Ensures compliance with all relevant local, state, and federal laws for assigned areas of responsibility.

Board and Board-Level Committee Meetings

In partnership with the CEO, organizes and supports the work of the Finance and Audit Committee.
Oversees the production of periodic financial statements, analyses and reporting dashboards for the CEO and board.
Supports the work of the Board Treasurer and Finance Committee, including organizing, preparing materials, and staffing committee meetings.

Supervisory Responsibilities

Provides daily work direction to outsourced operations support, including IT consultants, outsourced accounting, and additional consultants as needed. May also supervise summer intern, temporary or volunteer staff members.

QUALIFICATIONS, TECHNICAL SKILLS & COMPETENCIES

Education/Experience

Bachelor’s degree (B. A.) or equivalent work experience.
Minimum 5-7 years’ experience in a finance/operations or related function in a nonprofit organization.

Skills & Qualifications

Knowledge of non-profit accounting a must.
Knowledge of AAPI community resources, issues, and trends.
Strong working knowledge of operations management, including financial planning and budgeting, staff planning, technology planning and management, and relevant laws and regulations.
Experience and enthusiasm for setting up new systems and processes around technology investments, including selection of technology and training of staff.
Strong problem-solving skills in a fast-paced work environment.
Excellent oral and written communication and interpersonal skills, including the ability to listen effectively, to select and use appropriate communication methods, and to present ideas and information effectively.
Demonstrated ability to work collaboratively in staff teams while also effectively coordinating and directing the work of other staff.
Ability to maintain a high degree of confidentiality and professionalism in all aspects of the job, including displaying courtesy and sensitivity in all contacts and managing difficult client situations effectively.
Intermediate to Advanced proficiency in Word, Excel, PowerPoint, Google Docs, Dropbox, and financial accounting software are required.
Experience with Salesforce and FundEZ or QuickBooks Online software is highly desirable.
Certificates, Licenses, Registrations: SHRM a plus.

SALARY & BENEFITS

The salary range for this position is $100,000 – $115,000, depending on experience. Benefits include full medical, dental, and vision.

TO APPLY

AAPIP is partnering with the search firm NPAG for this role. To apply, please follow this link and follow the instructions. Applications are being accepted on a rolling basis, but due to the pace of this search, candidates are encouraged to apply as soon as possible.

Questions or Nominations? Contact Emily Wexler, Principal, at