The Ruth Mott Foundation, based in Flint, Michigan, is a non-profit philanthropic organization offering grants and programs that serve the Greater Flint community. The Foundation also operates Applewood: The Charles Stewart Mott Estate, to demonstrate and support its mission.
Job Purpose: Oversees the administration of grants and manages the data systems for tracking and evaluating program impact. Serves as an important resource to foundation staff, applicants and grantees.
• Manages, maintains and monitors the timely administration of grants, to include applications and required materials, staff recommendations, award documentation, contracting, grant/budget revisions and reporting.
• Ensures the integrity of grant records, including closing electronic and paper files to comply with IRS regulations.
• Manages, maintains and monitors the grants management system to meet current and changing needs of grantmaking programs.
• Develops and produces internal reports to support foundation learning and evaluation.
• Provides technical support to grantees with application and reporting.
• Responds to calls from grantees or referrals by Program Officers. Gathers relevant information and makes recommendations to Program Officers.
• Provides in-house training and acts as a primary resource to the Program team on the grants management database; ensures cross training and documentation of grants management processes and procedures.
• Composes and answers routine correspondence and other documents related to grants management; responds to external surveys and data requests about RMF’s grantmaking.
• Works with the Director of Finance & Administration to manage the processing and tracking of grants and grant payments.
• Acts as project manager for grants database system implementation and upgrades.
• Completes other duties as assigned
• Bachelor’s degree in business or related field required.
• Minimum five years database management experience required, preferably working with foundations.
• Ability to plan and complete large, special projects with a team.
• Ability to organize, prioritize and work independently.
• Ability to differentiate and disseminate key information.
• Strong analytical skills.
• Strong team and service orientation.
• A solid understanding of, or direct experience working collaboratively with individuals from all sectors of the community and a commitment to diversity and inclusion.
• Highly proficient in the use of grants management database applications.
• Highly proficient in the use of the internet and Microsoft Office Suite.
• Ability to push/pull, lift and carry up to 20 pounds and to reach both above and below shoulder height. Ability to sit at a computer monitor for long periods of time.
Email resume and cover letter to Resumes@ruthmott.org. Resumes will be accepted until the position is filled.