Company Name
The David and Lucile Packard Foundation
Company City
Los Altos
Company State
CA
Job Location
Los Altos, CA
Company Information
We work with people and communities to create enduring solutions for just societies and a healthy, resilient natural world. Over our nearly 60-year history, we have worked with thousands of organizations and leaders in the U.S. and worldwide to advance progress in the critical areas of science, ocean and land conservation, climate change, women’s reproductive health and rights, and the well-being of children, families, and communities. At a time of multiple, intertwined crises globally and here in the U.S., the Packard Foundation began in 2021 a long-planned review of our grantmaking strategies. The first step of our process was to rearticulate our vision and mission, reexamine our organizational values, and create a strategic framework that builds on and honors the Packard Foundation’s past while advancing justice and equity in all that we do.
OUR VISION: A just and equitable world where both people and nature flourish.
Our new vision embraces a future where both people and nature flourish in a more just and equitable world. We explicitly acknowledge that the fate of people and the natural environment are inextricably linked. Solutions to the complex challenges we face must account for this interconnectedness.
OUR MISSION: We work with people and communities to create enduring solutions for just societies and a healthy, resilient natural world.
Our new mission takes on the critical work of addressing root causes of the challenges we face and mobilizing people for collective action. In addition to building on approaches that have guided our philanthropy for decades — working in partnership, committing to issues over the long-term, and grounding our work in science, knowledge, and data – we focus on understanding the systems that either accelerate or impede progress. It is only through just and equitable systems that we can find and sustain solutions to some of the biggest challenges we face today.
OUR VALUES: Equity, Integrity, Belief in Individual Leadership, Thinking Big, Respect, and Effectiveness.
In addition to clarifying our long-held values, we added equity. We will champion equity by treating people with dignity, honoring a range of ideas and perspectives from those closest to the issues, creating inclusive processes, and funding people who have been historically excluded to spur progress for all. For more information, including our definitions of key concepts, please visit our website.
Job Description
DEPARTMENT OVERVIEW
This role will be a key member of the Grants and Data Operations team (GDO). GDO leads the Foundations grantmaking operations and data practices to further our Foundation’s goals. GDO is responsible for continuous assessment and improvement of our grantmaking practices to enable staff and our grantee partners to do their important work. As a center of excellence for these practices, GDO team members work across the Foundation in close partnership with all departments and functions to understand current and future needs to deliver exceptional grantee experience, insightful data, and information, and proactively adapt to meet those needs.
POSITION SUMMARY
We are looking for a Limited Term Program Assistant to join our team to support programs across the Foundation. This role includes providing general administrative support and specific support for grantee proposal documents.
This is an ideal opportunity for you if you are early in your career and want to gain experience in the nonprofit sector or have relevant work experience but want to transition into the nonprofit sector. We are looking for candidates who are flexible, detail-oriented, have excellent time management capabilities, and demonstrate skills to work effectively with others. You should enjoy a variety of work and have the desire to contribute to the work of the Foundation and its grantees.
This is a limited term position (no more than two years) and will help build your resume for a role in the nonprofit space. You will report to the Grantmaking Process and Training Manager.
PRIMARY DUTIES AND RESPONSIBILITIES
- Review, maintain, and organize grantee proposal documents
- Compose and/or proofread general correspondence, memos, summaries of grantee proposal documents, and other documents, as needed
- Assist with tracking grantee report deadlines and reviewing reports as needed
- Organize, schedule, and take notes at meetings
- Update team documents and file documents stored in a web-based system
- Support grantmaking teams in the review process of the grant portfolio through the entire lifecycle of the grant
- Work in an inclusive manner with integrity, sensitivity, and respect for others
- Assist in other administrative projects across the Foundation, including special events and Foundation-hosted meetings as needed
Job Qualifications
Education: A Bachelor’s degree is desirable for this role, but not required.
Experience: The ideal candidates will have at least 1-2 years of experience working in an administrative support position. Nonprofit knowledge and/or experience as an employee, volunteer, or recipient is desirable, but not required
Knowledge, Skills, and Abilities
- Strong written and oral communication skills
- Demonstrated attention to detail
- Ability to effectively utilize technology, with proficient computer skills, including working knowledge of Microsoft Office Suite and Outlook. Experience with databases is helpful
- Ability to navigate ambiguity, maintain flexibility, and adapt to a variety of tasks
- Ability to work effectively as a team member across multiple teams
- Ability to meet deadlines and manage competing deadlines
- Highly organized and efficient
- Ability to exercise judgment in responding to phone calls and email, and in handling sensitive and/or confidential information
- Experience working or connecting with diverse communities
- Ability to work effectively remotely while the Foundation operates in a hybrid work environment
How to Apply
FIRST REVIEW DATE: March 27, 2023